OCASA meets monthly from Fall to Spring. All County clubs have delegates that share info to its membership and this Association. Our County NYSSA delegate attends these meetings and we regularly have guests that represent various snowmobiling related entities. Your Club delegates meet to gel all Oneida County Club members into a substantial sized voice.

OCASA Aug 16, 2010 mtg minutes

Mtg was called to order at 7:10pm by Sec. Bill Hajdasz

The Secretary’s report was presented

• A motion to dispose of reading the minutes was made.
• Motion made by Skip Albanese and seconded by Ron Hajdasz. Passed

Treasurer’s report

• There was no Treasurer’s report as Dave was absent from the mtg

Old Business

• Mike O’Donnell reported that he has gotten permission from Canal Corp to use the pathway along the canal from Stanwix to Oriskany.

New Business

• 2010/11 OCASA map. We discussed printing a new map with the clubs getting the advertising for the map. The map ads would work the same way it has in the past years. Motion made: To begin working on the 2010/11 OCASA map with same rules as years past.
• Motion made by Howard Regner seconded by Rick Pugh. Passed
• Map ads due at the Oct OCASA mtg
• All clubs need to list OCASA as an additional insured and turn in an Insurance Certificate.
• Jim asked clubs if they get a letter from an upset member to forward it to him so he can then forward it to NYSSA.
• 30% money should be here next month. Jim requested a full audit of the paperwork also be sent to us. This is to see what was not approved by Parks and to inform the clubs of it so that it doesn’t happen next year and also so the other clubs know that they can’t claim such things.
• Bill brought up the need for a CPR/ First Aid and Blood Borne Pathogen training class for those working on DEC lands with chainsaws. Many have the chainsaw class but few have the rest of the training. He was trying to get NYSSA to foot the bill on this but has made no progress to date. Bill has a contact willing to give the class for a fee of $55-$65 per person.
• Motion made: Motion to move forward and go ahead with a September 25^th CPR/First Aid and Blood Borne Pathogen Class. Paid for by OCASA for OCASA member clubs club members only and open to any outside clubs being offered at the full rate. Bill is the contact for this.
• Motion made by Rick Pugh and seconded by Dave Haflett. Passed
• We will discuss lunch for the class at our Sept mtg.

Dale’s Report

• Dale reminded all clubs to get prior approvals in writing from Parks before purchasing any equipment over $2500.
• Without prior approval a club can not claim Flat Rate for 7 years.
• Dale wants Phase II paperwork for this season by next weekend at the latest. It is due in Albany on Sept 1.

NYSSA Report

• The Trail Insurance has been paid in full finally. It was due in Apr and NYSSA had to forward $100,000 because of the late budget or face having the insurance cancelled.
• The Lake Placid Snowmobile Club returned the $2500 it was sent from the Trail Defender Grant. Part of the club winning its lawsuit in court the DEC was to pay for all legal fees encountered.
• The Super Raffle. Clubs were sent over $50,000 for ticket sales. OCSA has to pay for this year’s license and the taxes from last year. They will then turn over about $50,000 to NYSSA. They are beginning to collect prizes for this years raffle and hope to have tickets out by Oct 18^th. This is the earliest they can be sold. Bill and Jim were told at the NYSSA mtg that if anyone wanted to change the dates of the raffle or give away a cash prize they could take over the raffle because OCSA will no longer do it.
• Gary Broderwick received a check for $1000 to give to a charity of his choice. He gave it to NYSSA and the money was then sent out to the 3^rd and 4^th place essay winners from last year’s Scholarship contest.
• We will be seeing a job description for the Trails Coordinator position soon.
• NYSSA is now taking applications for the Exec Dir job. A job description is listed on the NYSSA web site. It will also be in several papers in NYS and on multiple web job listing web sites.
• Club LOU’s are due now. If a club did not get their LOU in by Aug 15^th they will not be able to download vouchers or sign members up online.
• BRP is again doing the program from last year. Jim reminded clubs that this is free money and we should be doing much better on this.
• We are waiting for wording for the Antique Sled Registration from Capitol Group
• All members will be receiving a Super Trax magazine with a NYSSA insert in it.
• Bill asked all clubs to come back with some ideas for changing the High Snow money.
• We talked a little about the privacy policy and now we need to determine what a true member benefit is and what a benefit to NYSSA is. The Super –Trax magazine being sent out to the members seems like a benefit to the members but because OCASA has a resolution in place to not allow NYSSA to send out the membership list Bill had to vote NO on this motion. Jim and Bill asked clubs to think about how we want to decide what is and what isn’t a benefit to our members. This privacy policy thing is not going away anytime soon and we will have more on it again. However being in the minority of the voting we don’t really see that we can win this battle on it.

Club Go-around

• T/C received their new Tucker and drag, addition to groomer barn, holding an open house possibly in September.
• E-Z Riders: Oct 2 Sled Swap meet
• Oriska: Got their GPS work approved by Oneida County to turn in to Parks
• CNY: working on their clubhouse
• The rest of the clubs present had nothing to report as they were just getting going or hadn’t met yet.

Mtg adjourned 9:35

Next mtg Sept 20^th

Submitted by:

Bill Hajdasz